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Animal Hospital

Management System

World Class Veterinary Technology with Onsite Support

BWCi Animal Hospital Management System

Stock

Modify a Stock Item or Add a Stock Item

Stock Details

Suppliers

Invoice Note

Screen Note

Lots

Quantity Pricing


Add or Modify a Stock Item

1. Go to HOSPITAL-> DATA ENTRY -> STOCK.
2.Stock  Entry Screen appears.  To search for a current item for modification enter the code and LOCATE  or  scroll down through the items until you can select the yellow highlighted field for the appropriate code. Click on the highlighted item and its information will appear on the stock screen awaiting modification.  Edit  as needed and accept changes to conclude the modification.
3. To enter a new item, press the ADD NEW STOCK button on the lower right.
3. You will be asked if you know the item number or will scan a barcode. Press YES to enter the number, scan the barcode if you have this capability.  Press NO to take the next system-generated number on file.
4. The Stock Inventory  Screen will appear where there are blue tabbed areas for additional activity:
Stock Details,  Suppliers,  Invoice Note,  Screen Note,   Lots,  Quantity Pricing.


Stock Details

1. After completing the above Add New Item process, you should be at the Stock  Entry Screen.  Be sure that Stock Details Tab is the active file (click on it once). The area next to ITEM NAME will be highlighted in black awaiting entry.  Type in the name and use the tab key to move about the page filling in information.  You can enter your costs, tax rate, desired mark up to calculate the fee to be charged.  You can enter quantities on hand and a number at which you will be prompted to reorder.  You can differentiate between units by which you stock an item and units by which you dispense them, as well as calculate cost by unit and fee for dispensing.  You can also include comments and a date.  
2.  Press OK to end the New Item Details and the Stock  Inventory List will appear with all items listed including the one that has just been entered.  Press CLOSE to end Stock  Entry.  OR you can continue with additional activity associated with this new item:  Stock Details,  Suppliers,  Invoice Note,  Screen Note,   Lots,  Quantity Pricing.


Suppliers

1. Press SUPPLIER Tab to view the supplier screen.  In this screen you can enter supplier information about the new item.  You can set this supplier as the Primary vendor.  You can enter vendor name, vendor number, manufacturer, cost, list price, mark up and order number.  You can view several suppliers for this item and add or delete as desired.  
2. Once information is completed, press OK to end process or move to another blue tab: Stock Details,  Suppliers,  Invoice Note,  Screen Note,   Lots,  Quantity Pricing.


Invoice Note

1. Press INVOICE NOTE tab.  Invoice Note is used to enter messages that would automatically be printed on an invoice whenever this item is sold.  Fill fields as needed.  NOTE: Example - "Take with plenty of water." would be printed on invoice.
2.  Press OK to end the Invoice Note Screen and Press CLOSE to end New Item process  OR you can continue with additional activity associated with this  item:  Stock Details,  Suppliers,  Invoice Note,  Screen Note,   Lots,  Quantity Pricing.


Screen Note

1. Press SCREEN NOTE tab.  SCREEN Note is used to enter messages that would automatically be visible on staff computer screen whenever the item is sold.   Fill fields as needed.  NOTE: Example - "Provide gauze pads to client" would be visible on the departure screen to ensure that the item is provided to the client.
2.  Press OK to end the Screen Note area and Press CLOSE to end Stock Inventory  OR you can continue with additional activity associated with this item:  Stock Details,  Suppliers,  Invoice Note,  Screen Note,   Lots,  Quantity Pricing.


Lots

1. Press LOTS tab to view this area.  This screen allows bulk purchasing above the unit cost rate listed with the stock item definition.  Fill is as needed.
2.  Press OK to end the Lots Screen and Press CLOSE to end Stock Inventory   OR you can continue with additional activity associated with this item:    Stock Details,  Suppliers,  Invoice Note,  Screen Note,   Lots,  Quantity Pricing.


Quantity Pricing

1. Press Quantity Pricing tab.  Quantity Pricing allows you to resell in bulk and still allow for a mark-up.  This mark-up is generally smaller than individual purchases.  Complete this area where bulk purchases will allow for a discounted per unit cost to the client.
2.  Press OK to end the  Quantity Pricing  and Press CLOSE to end Stock Inventory  OR you can continue with additional activity associated with this item:  Stock Details,  Suppliers,  Invoice Note,  Screen Note,   Lots,  Quantity Pricing.