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Animal Hospital

Management System

World Class Veterinary Technology with Onsite Support

BWCi Animal Hospital Management System

QuickHelp

QuickHelp

Arrivals | Departures | Client/Pet | Vet Entry | Hospital | Scheduling | Business | Window | Utilities

A. ARRIVALS

1. Walkins → Searching information on all clients. Locate Client by typing client last name and clicking locate. After client is located you can then:

a. Arrivals → Shows arrival status of all clients. May search departure by either Visit Number or Last Name.

a. Visit Info →  Once client has been highlighted. All visit information on client visits, Visit Details, Billables, Objects & Data, Pictures, Accounting.

b. Close Exit back to arrivals

b. Departs Takes you to the Departures screen. 

c. Appt Takes you to the Appointment Scheduler

d. Address Used to search clients by their address. Enter the address and then <Tab>. All clients with that address will be listed.

e. Phone Used to search clients my their phone number. Enter the telephone number and then <Tab>. All clients with that telephone number will be listed.

f. Pet Search by pet number. Type pet name and locate.

g. New To add a new client.

h. Modify You must first select a client. This will give you Clients & Animal window. Information about the client account number, name, address, home phone, employment place, and list of pets.

a. Delete Client- For deleting client. Only use if a client has been duplicated.

b. Modify Client- Client Information window any change to the client information can be done.

1. Activity Summary-

2. Activity-

3. Delete Number-

4. Add Number-

5. Endedit

6. OK

c. Add New Client- Adding a client

d. Sales- List of sale for the select client. Procedures- Drugs- Stock

1. Visit Access- My access information about any visits. Highlight visit number and click

2. Print Receipt- Highlight visit number and print a reciept

3. Clear Refill- clear refill

4. Drug Label- Make a drug label

5. Refill Prescription- refill a prescription.

6. Close- Back to Clients & Animal window

e. Report- highlight a pet click ok and you will get the Summary Report Generator window. You my then print any of the reports.

f. Delete Animal- Delete a pet. Use only if a duplicated pet.

g. Modify Animal- Select a pet and click. This will give you the Pet Modification window. Listing the Pet Name, Species, Breed, Color, DOB, Sex. There are eight tabs in the center of the window and four buttons at the bottom.

1. Main Data- List Vaccination, dates done, length, date due, Contact.

1. Delete Vaccination- Hightlight vaccination click delete vaccintion then select Yes or No

2. Add Vaccination- click add vaccination selecting Vaccination window click arrow and list at vaccination select vaccination and then length of vaccination then click ok

3. Delete Lab Test- hightlight lab test click delete lat test

4. Add Lab Test click add lab test Test Lookup window select test and click ok current date will appear in the run column this can be change by click date and enter new date.

5. Status- This is the status of the pet Alive, deceased, gave away, lost, and moved. It is best to us this than to delete pets.

2. Misc Data- List

1. Comments

2. Abnormalities

3. Personality

4. Microchip Numbers

5. License Date

6. License Number

7. DOB

3. History- Basic History on the pet

4. Pictures- Picture of the pet.

5. Objects/Data-

6. Wt Chart- Show weight graph

7. Feed Guide- Feeding information

8. Owners- information if the pet is owned by more than on owner and if the bill is to be divided.

9. Report Give you the Summary Report Generator.

10. Kennel Profile- Give you information on the pet being kenneled Medication-Diet-Special Instruction - Belongings - Temperament of pet.

11. Edit- click to edit information

12. Ok- Take you back to the Clients & Animal window.

h. Add Animal- Give you the Pet Modification window

i. Close- Back to the arrivals window

j. Sales List of sale for the select client. Procedures- Drugs- Stock

1. Visit Access- My access information about any visits. Highlight visit number and click

2. Print Receipt- Highlight visit number and print a receipt

3. Clear Refill- clear refill

4. Drug Label- Make a drug label

5. Refill Prescription- refill a prescription.

6. Close- Back to Arrivals window

i. Invoices Shows invoice for the selected clients. Highlight Visit number Procedures-Drugs-Sales for that visits will be showing in the bottom half of the screen.

a. Print receipt- print a receipt for selected invoice

b. Close- back to Arrivals window

j. Billing Shows Accounts Billing

a. Add Reminder- Will add a reminder to the client.

b. Delete Item- Highlight item and click button item will be deleted

c. Visit Access- Will access Visit details.

d. Statement- Will print a billing statement

e. Multiple Letter- For print a multiple bill letter

f. By Date- Billing Letter by choicing a date range by select edit and change dates or selecting quarters or YTD or Month.

g. By Pet- Billing letter by pets

h. Billing Letter- Printing a billing letter.

i. Adc

j. Calculate

k. Edit-

l. Return to Table-

m. Close- Back to Arrivals

k. Remind Select a client and attach a reminder to them

l. More Info Show more information on client.

a. Activity-

b. Summary-

c. Reports-

d. Remind-

e. Sales-List of sale for the select client. Procedures- Drugs- Stock

1. Visit Access- My access information about any visits. Highlight visit number and click

2. Print Receipt- Highlight visit number and print a receipt

3. Clear Refill- clear refill

4. Drug Label- Make a drug label

5. Refill Prescription- refill a prescription.

f. Invoices- Shows invoice for the selected clients. Highlight Visit number Procedures-Drugs-Sales for that visits will be showing in the bottom half of the screen.

1. Print receipt- print a receipt for selected invoice

2. Close- back to Arrivals window

g. Add Pet- This will give you the Pet Modification window. Listing the Pet Name, Species, Breed, Color, DOB, Sex. There are eight tabs in the center of the window and four buttons at the bottom.

1. Main Data- List Vaccination, dates done, length, date due, Contact.

1. Delete Vaccination- Hightlight vaccination click delete vaccination then select Yes or No

2. Add Vaccination- click add vaccination selecting Vaccination window click arrow and list at vaccination select vaccination and then length of vaccination then click ok

3. Delete Lab Test- hightlight lab test click delete lat test

4. Add Lab Test click add lab test Test Lookup window select test and click ok current date will appear in the run column this can be change by click date and enter new date.

5. Status- This is the status of the pet Alive, deceased, gave away, lost, moved. It is best to us this than to delete pets.

2. Misc Data- List

1. Comments

2. Abnormalities

3. Personality

4. Microchip Numbers

5. License Date

6. License Number

7. DOB

3. History- Basic History on the pet

4. Pictures- Picture of the pet.

5. Objects/Data-

6. Wt Chart- Show weight graph

7. Feed Guide- Feeding information

8. Owners- information if the pet is owned by more than on owner and if the bill is to be divided.

9. Report Give you the Summary Report Generator.

10. Kennel Profile- Give you information on the pet being kenneled Medication-Diet-Special Instruction - Belongings - temperament of pet.

11. Edit- click to edit information

12. Ok- Take you back to the Clients & Animal window.

h. Modality Pet- Give you the Pet Modification. See Add pet.

i. History-Clinical History window

j. Inv. Hist.- History By involve

k. Client- Client Information window

l. POA- Payment on Account

m. Quick Consult- For quick entry. Select pet by double clicking on the pet or highlighting one pet and clicking Select One animal or Select All Animal. Then click OK.

n. Sales Client- Give you the Data Entry for Billables. Enter the Stock or Drug and then Finish. This will give the Final Billing window

o. Sales Single- Give you Data Entry for Billables. For entry with only one pet.

p. Sales Mulit- Used for entry involving for then one pet. After click button select pet then Data Entry for Billables window.

q. Process Arrival- Select pet by double clicking on the pet or highlighting one pet and clicking Select One animal or Select All Animal. Then click OK.

r. Edit-

s. Ok-

m. Advice Log Give you the Visit Information window.

a. Reports- Select a pet then you will get the Summary Report Generator.

b. New Visits- To add a new visit to a pet. You will then get the Detailed Visit Information window.

c. Access Visits- Access visit information at the Visit Details window.

d. Modify Visits- Modify any visit.

e. Modify Pet- Choice a pet and you then get the Pet Modification window.

f. Print- Print Visit.

g. Edit-

h. OK- Return to Arrivals window

n. Refund Return

o. Sale OTC Used for over the count sale.

p. Sales Client- Select clients then click you will get the Data Entry for Billables window

q. Pay Account Select client for pay on account. Enter payment method Cash, Check, etc. Amount pay

a. Add reminder- For adding a reminder to a client account anytime the client is access this reminder will appear.

b. Delete Item- delete hightlighted item

c. Print Receipt- print receipt.

d. Add-

e. Calculate-

f. Edit-

g. Close-

r. Process Arrivals For processing a pet coming to the clinic for treatment. Select pet by double clicking on the pet or highlighting one pet and clicking Select One animal or Select All Animal. Then click OK. Arrival Summary window. Fill in Wt. Doctor, Assisting, and complaint. Click OK. Arrival Report will be printed

s. Close Returns to BWC

2. Appointments  Give you the Appointment Scheduler. From this window you can make appointment, check appointment, search clients, move to Arrivals, and move to Departs.

3. Kennel - 

a. Boarding

b. Grooming

4. Grooming - 

B. DEPARTURES

1. Hospital  Show the clients to be departed

a. Arrivals- Takes you to the Arrivals window

b. Appt- Takes you to the Appointment Scheduler window.

c. Deposit- For use when a pet is hospitalized or boarded and a deposit is required. Gives you the Payment On Account window.

d. Cage Card- Use for print cage card for hospitalize or boarded pets

e. Invoice-

f. Arr Rpt- Prints an Arrival Report for a pet already arrivaled

g. Call Back- To add a call back reminder for a select pet.

h. Billing- Give you Accounts Billing window.

i. History- Give you the Clinical History window.

j. Inv. Hist.- Give you the History By Invoice window.

k. Visit Details- Give you the Department window (The is usually the details entry by the Veterinarian using the VET ENTRY option.

l. Receipts Note- Adding note to client receipts. Give you the Invoice Comments window.

m. Quick Depart- Give you the Final Billings window. For use if Invoice has already been enter.

n. Process Pet- For use if client has only arrival one pet or only one pet is to be departed at one time. Give you the Data Entry for Billables window. You may enter in any space in white. Enter under Procedure, Drug Name or Stock. Question mark allows you to choose from the list for each category. For drugs enter Prescription Information window.

i. Add Code/Item- For Add a code/item number not already in the system

ii. Quick Sale- Allow you to do a quick sale for a pet not arrived. Click yes Animals window will appear select addition pet they OK Data Entry for Billables window. Fill in window and click Finish.

iii. Call Back Reminder- Adding call back reminder.

iv. Drug Labels- Printing drug labels Stock Labels- Printing stock labels

v. Home Instruction- Add home instruction to receipt.

vi. Edit- Editing

vii. Update- Will save invoice entry to be finish at a later time.

viii. Finish- Will give you the Final Billing window. Enter information in all white area.

1. Work By- Employee process invoice

2. Method- Payment method to be used.

a. Cash- For cash sale

b. Check- For check sale. You will be ask later for check number.

c. Charge Cards- You may specify which charge cards you take and list them separately. You will be ask later for card number.

d. Split- For use if payment is split between two or three methods. You will be asked the amount to be place in each method.

e. Account- For use is payment is on account.

3. Amount Tender- Amount given and enter.

4. Appt- Give you the Appointment Scheduler.

5. Quick Sale- Process a sale for another pet.

6. POA- Pay on account

7. Remove Credit- remove credit.

8. Billing- bill information

9. Discount/Gift Certs- For adding discounts or gift certificate. This button should be select before payment method. You may choice a Discount percentage. For a Dollar amount. Remember that is more that one pet is being department this amount will be deducted form each invoice. You may also select to be applied for Future Only, Apply Now Only, Apply Now & Future.

10. Home Instruction- For home instruction to be printed on invoice.

11. Edit- to edit

12. Cancel- Cancel

13. Back- To go back to Data Entry for Billables window to make changes or to add.

14. OK- Will complete transaction and not print a receipt.

15. OK receipt- Will complete transaction and print a receipt.

o. Process Client- Works the same as Process Pet, but for use is more that one pet has been arrived. Each pet will appear separately before Final bill window appears.

p. Close- Return to BWC window.

2. Kennel - 

a. Boarding

b. Grooming

3. Counter Sales  For counter sales. This will not attach sale to at client.

4. Grooming - 

5. Daily Invoices  Will give you Daily Invoices window.

A. Access Visit- Highlight invoice click and Daily Invoice Details window.

B. Hospital Daysheet-

C. Drug Label- Print a drug label.

D. Print Invoice- Print a invoice

E. Completed Invoices- Will preview Completed Invoice Daybook Report.

F. Finalised -

G. Today Only- Will list only today invoices.

H. Close- Will return to BWC window.

C. CLIENT/PET

1. BY ACCOUNT NUMBER - SEARCHING FOR CLIENT BY THEIR ACCOUNT NUMBER

2. BY LAST NAME - SEARCHING FOR CLIENT BY LAST NAME - CLIENTS MAY BE MODIFY AT THIS TIME

3. CLIENT REMINDER - TO ADD REMINDER FOR CLIENTS -

SEARCH CLIENTS NAME - TYPE LAST NAME

CLICK > ADD REMINDER - ADD REMINDER WINDOW CLICK > YES - FILL IN - REMINDER DATE - DUE DATE - ORINGENTORY - PRIORITY - HELP - COMPLETED - AND SPECIAL INSTRUCTION

CLICK > REVIEW REMINDER - FROM THIS WINDOW YOU CAN VIEW ALL REMINDERS FOR EACH CLIENT OR ADD, MODIFY REMINDER, OR RETURN TO TABLE. THIS WILL ALLOW YOU TO SEARCH REMINDER FOR OTHER CLIENT WITHOUT CLOSE UP FIRST.

4. ANIMAL TRANSFER - TRANSFERRING A PET CAN ONLY BE DONE AT THE SERVER. THE PET TO BE TRANSFER CANNOT HAVE ANY OUTSTANDING BALANCES. PLEASE VERIFY EACH VISIT THAT THERE IS NO BALANCE DUE FOR THE VISITS ASSOCIATED WITH THIS PET. IF NEW OWNER IS A NEW CLIENT THE NEW CLIENT MUST BE ADD BEFORE PET CAN BE TRANSFER.

TYPE THE NAME OF THE OWNER OF THE PET TO BE TRANSFER. HIGHLIGHT PET TO BE TRANSFER.

TYPE THE NAME OF THE NEW OWNER HIGHLIGHT AND CLICK TRANSFER PET.

5. CONSUMABLES -

6. RABIES CERTIFICATES - FOR SEARCHING TAGS NUMBER, EDIT RABIES CERTIFICATE.

SEARCH TAG # - CLICK BUTTON TYPE TAG NUMBER AND OK

PRINT - CLICK BUTTON AND PRINT RABIES CERTIFICATES

PRINT ONE - CLICK BUTTON AND PRINT SELECT RABIES CERTIFICATE

EDIT - CLICK BUTTON TO EDIT SELECT RABIES CERTIFICATE

CLOSE - CLICK BUTTON ANC CLOSE

7. MAIL MERGE

a. CLIENT/PET QUERY - CLICK > WILL GIVE YOU A LIST OF CLIENT AT A FIX CERITIER YOU LIST. FILL IN THE SPACE YOU WISH AND CLICK RUN

b. PET/CLIENT QUERY - CLICK > WILL GIVE YOU A LIST OF PET AT A FIX CERTE YOU WANT. FILL IN THE SPACE YOU WISH AND CLICK RUN

c. PET/CLIENT VISIT QUERY - CLICK > WILL GIVE YOU A LIST BASE ON VIST INFORMATION YOU FILL IN

d. PET/CLIENT INVOICE QUERY - CLICK > WILL GIVE YOU A LIST BASE ON INVOICE INFORMATION YOU FILL IN

D. Vet Entry - This section does require special authority

1. Present Visit Information Each Client can be search by last name, address, account number, or pet name. You may Add Reminder, Modify Client, or check Visits information by clicking the buttons at the bottom of the window.

Delete Visit

Reports to print any of the preexisting reports.

Visits button Will allow you to:

New Visit - to record any visit information for the pet. Fill in symptoms weight, temperature, doctor, summary, finding, treatment, notes, comments, fees, and payments. Add reminder.

Access Visit click on yellow visit day to access that visit information

Modify Visit modify visit information for highlighted visit

Modify Pet modify any of the pet information.

Edit to edit information on the screen

Ok to closes screen

2. Complete Visit Details - Each Client can be search by last name, address, account number, or pet name. You may Add Reminder, Modify Client, or check Visits information by clicking the buttons at the bottom of the window

Delete Visit

Reports to print any of the preexisting reports.

Visits button Will allow you to:

New Visit - to record any visit information for the pet. Fill in symptoms weight, temperature, doctor, summary, finding, treatment, notes, comments, fees, and payments. Add reminder.

Access Visit click on yellow visit day to access that visit information

Modify Visit modify visit information for highlighted visit

Modify Pet modify any of the pet information.

Print to print an arrival report, invoice receipt, or clinical history.

Edit to edit information on the screen

Ok to closes screen

3. Visits View By Account number or by Visit number

4. Call Back List List all callbacks. Whether their have been done and who to call.

5. Estimates Entry and Standard Estimates

a. Entry Search Client click> Estimates > New Estimates > Yes. Add code for estimates and click print.

b. Standard Estimates These are estimates that you have already given a description and Codes. These may be Updated or Edit at any time.

6. Prescription This is all prescription drug listed in inventory

Delete Item Highlight item and click button

Labels A label will be printed for this drug

Print Lists A complete print list of all drugs in inventory. Click yes for all data or No for three columns empty for documenting

Add New Drugs To add a new drug to inventory

View Item To view information on selected drug

Close To exit

7. Specialty Referral To list specialist click add Specialist then add that specialist information. This can then be printed or the client.

8. Lab Test

a. Alerts List all lab tests charge but not complete for each pet. When the test is complete click Modify test and insert the results and click yes for completed.

b. Complete Listing Listing all lab test charge and complete for each pet

9. Proformas List common Proformas done at the hospital.

Delete Item Delete Item not or no longer done.

Print Proformas Print the information on highlighted proforma

Add Proforma Add a new proformas

Edit edit a proforma

Close exit

10. Doctor Activity List the activity of each doctor for:

Today

Date Range

Past Week

Week To Date

Past Month

Month To Date

Close

11. Daily Invoice Review List invoice for the day

Access Visit access the visit for a client

Hospital Daysheet -

Drug Label Print drug label for client

Print Receipt Pint receipts

Close Exit

E. HOSPITAL

1. Price Complete price list of Procedures Pharmaceuticals Stock

2. General Data Objects -

3. Pet Care Documents List of home care instruction. These can be added to, printed and edit.

4. Correspondence -

5. Data Entry

a. Procedures- Give you the Procedure Entry window

a. Digital Travel Sheet-

b. Travel Sheet- Travel sheet are to follow pet through the client and each procedure done to the pet would be mark on the sheet. Do use this each Procedures must be assign a number between 1-2. Each Category must be number 1-20.

c. Print Master- This will give you a list of all procedures.

d. Print- This will print a list

e. Add a Procedures- To Add a procedures Give the Procedure Entry window

i. Procedures Details- Fill in all white area

ii. Invoice Note- These are note that will appear on the invoice.

iii. Screen Note- These are notes that will appear on the screen.

iv. Consumable- Consumable that are use with this procedures.

v. Procedure Components- Components for this procedure.

vi. Delete Item- To delete

vii. Vacc Lots- Assign lots.

viii. Print- Print

ix. Cost analysis- Analysis cost.

x. Add Procedure- Add a procedure. You will be asked if weight/size depend. Ask for a code number. Then you fill in the Procedure Details.

xi. Edit- Edit entry already made

xii. OK- Back to Procedure Entry window

f. Edit by Item- Highlight a procedure to edit

g. Close- Back to BWC window

b. Pharmacy- Give you the Pharmaceutical Inventory window

a. Delete Item- Highlight item and delete

b. Labels- This will be the Label print. Highlight drug then click. You must first select Label Format. Then you can choose for all Drugs or only Barcode drug.

c. Print List- This will print a list all-pharmaceutical. Good for posting list for price check or for doing inventory. You may print list will all data or with empty columns. You may select specify department, category, or entire list

d. Add A New Item- To add a new drug. You will get Input drug code. Then fill in:

i. Details- Fill in all white area

ii. Supplier- List supplier used

iii. Invoice Note- These are note that will appear on the invoice.

iv. Screen Note- These are notes that will appear on the screen.

v. Composition-

vi. Lots- List lots

vii. Instructions- Instruction these will be print on invoice. Fill in white area

e. View Item- View highlight item.

f. Close- Back to Bwc window

c. Stock- List all stock item

a. Labels- This will be the Label print. Highlight drug then click. You must first select Label Format. Then you can choose for all Stock or only Barcode Stock.

b. Print List- This will print a list all stock. Good for posting list for price check or for doing inventory. You may print list will all data or with empty columns. You may select specify department, category, or entire list.

c. Add New Item- You will be ask if you know Item number or scan/enter barcode. Then enter number. Fill in white area.

d. Edit By Item- Edit highlight item.

e. Edit- Edit

f. Close- Back to BWC window.

d. Supplies

a. Stock- Gives you Stock Item window

b. Drug- Gives you Pharmaceutical inventory window.

c. Department- Give you the Stock Departments window.

i. Add New Item- To add a new Department. Fill in white item

ii. Edit- Edit Department already enter

iii. Close- Back to BWC window

d. Suppliers- List of supplier used.

i. Add Supplier- Gives you Suppliers window. Fill in white area.

ii. Select Supplier- Select supplier for view information, orders, and comments.

iii. Close- Back to BWC window

e. Purchase Orders-

i. Process Inventory- This will process inventory to be order.

ii. Print Supplier List- Print a list of supplier

iii. Select Supplier- Will give you Purchase Order window.

1. Print Order- Will print order

2. Modify Order- Second highlight the order click Modify list of stock and pharmacy. Enter amount for each item you wish to order in white area. Then click of

3. View items Ordered- Third this will allow to view and order that has not been process

4. View Order- Fifth will allow you to view order already process.

5. Add New Order- First thing to do when process an order. You will be asking if you want access to all stock. Then you will be ask to enter a description

6. Process Order- Fourth you will be ask if this order number is the one you want to process. This will allow you to look at what you have order.

7. Process Receiving- Six to process an order once it has been received. You will be asking if this is the order number you wish to receive. Add in the amount of each item shipped, check cost click of.

8. Edit- To edit

9. Close- Back to BWC window

iv. Close- Back to BWC window

f. Purchase Order Status- Show status of purchase orders.

i. Active- Will show active order

1. View Order- View highlight order give you the Purchase Order window.

2. PO Detail- Will give you Open Purchase Order Status window.

3. Process Receiving- Will ask you if you will to process a receiving on Order number.

4. Edit- To edit

5. Close- Back to BWC window

ii. All order- Show all order

1. View Order- View highlight order give you the Purchase Order window.

2. PO Detail- Will give you Open Purchase Order Status window.

3. Process Receiving- Will ask you if you will to process a receiving on Order number.

4. Edit- To edit

5. Close- Back to BWC window.

g. Receive- Give you the Purchase Order window.

e. Stocks/Drugs- Will give you a Stocks/Drugs window in a spit screen you can modify the same as you did in the Stock Item and Pharmaceutical inventory window.

f. Suppliers Give you the Supplier window

g. Past Visits- Give you Visit information window.

a. Add Reminder- Add a reminder to a client

b. Modify Client- Modify Client

c. Address- Search by address

d. Pet- Search by Pet

e. Acct- Search by Account Number

f. Phone- Search by Telephone Number

g. New Client- Add a new clients

h. Visits- List Visit information on highlight client

i. Close- Back to BWC window

h. Doctors- List of Doctors

a. Delete Item- Highlight name and click delete item

b. Insert New Doctor- Add a new doctor. Fill in white areas

c. Edit- Edit

d. Close- Back to BWC window

i. Breeders This of breeder

a. Add New Breeder- To add a breeder. Fill in white area

b. Edit By Item- Edit

c. Close- Back to BWC window

j. Pet Food for Diet Guide- List of Products, Details of Food, Notes for Diet Report. Fill in all white area.

a. Print Entry- Print information for clients

b. Delete Entry- Delete

c. Add Entry- Add entry

d. Edit- Edit

e. Close- Back to BWC window

k. Vaccination Lots- List Vaccination lots

a. Delete Item- Delete highlighted item

b. Print- Print information

c. Add lot- Add a lot

d. Edit- edit

e. Close- Back to BWC window

l. Invoice Comments- Comments to be printed on invoice.

a. Add Comment- Add a comment. Fill in white areas

b. Edit- edit

c. Close- Back to BWC window

m. Printed comments- Comments to be printed on receipts.

a. Add Comment- Add a comment. Fill in white areas

b. Edit- edit

c. Close- Back to BWC window

n. On-screen Reminders- For on-screen reminders.

a. Sample-

b. Add New Reminder- Fill in white area

c. Edit- Edit

d. Close- Back to BWC window

6. . Lists

a. Billable Categories- List Billable Categories.

a. Delete Item- Delete highlighted item

b. Add Category- To add category. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window

b. Breeds- List of breed

a. Delete Item- Delete highlighted item

b. Add Breed- To add a breed. Fill in white areas

c. Edit- Edit

d. Close- Back to BWC window

c. CityZip Code- List of zip codes.

a. Delete Item- Delete highlighted item

b. Insert New Town- Add a zip. Fill in white areas

c. Edit- Edit

d. Close- Back to BWC window

d. Complaints- List of standard Complaints

a. Delete Item- Delete highlighted item

b. Add New Complaint- Add complaint. Fill in white areas

c. Edit- Edit

d. Close- Back to BWC window

e. Discount- List of discount

a. Delete Item- Delete highlighted item

b. Insert New Discount- Add discount. Fill in white areas

c. Edit- Edit

d. Close- Back to BWC window

f. Dosages- List of dosages

a. Delete Item- Delete highlighted item

b. Insert New Dosage- Add dosage. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window

g. Drug Adm. Location- List of location to Administered.

a. Delete Item- Delete highlighted item

b. Insert New Location- Add Location. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window

h. Injection Location- List of injection location

a. Delete Item- Delete highlighted item

b. Insert New Location- Add Location. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window.

i. Injection Anatomy- List of injection anatomy

a. Delete Item- Delete highlighted item

b. Insert New Anatomy- Add anatomy. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window

j. Pharmacy Methods- Lists pharmacy methods

a. Delete Item- Delete highlighted item

b. Insert New Method- Add method. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window

k. Patient Location- List of location

a. Delete Item- Delete highlighted item

b. Insert New Location- Add method. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window

l. Species- List species

a. Delete Item- Delete highlighted item

b. Insert New Species- Add species. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window

m. Payment Methods- List of payment method

a. Delete Item- Delete highlighted item

b. Insert Type- Add type. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window

n. Vaccination Descriptions- List a vaccinations

a. Delete Item- Delete highlighted item

b. Insert Type- Add vaccination. Fill in white areas.

c. Edit- Edit

d. Close- Back to BWC window

o. Vaccination Setup-

a. Vaccination-

i. Delete Item - Delete highlighted item

ii. Add Vaccination- Add vaccination. Fill in white areas

iii. Edit- Edit

iv. Close-Back to BWC window

b. Add Code- Fill in white Areas

c. Edit- edit

d. Close- Back to BWC window

7. Controlled Drug Log List the controlled drug given to which client and pet

8. Residents -

9. Summary List which cage or run pet are located.

10. Breeders List breeder in the area to refer clients

11. Recipes -

12. Pets Lost and Found List of lost and fount pets. Detail where the pet was lost or found can be added and this list can be printed to hang in the hospital

13. Rentals List of equipment rented to client and where it has been returned

14. Report Generator To print any report for client or practices.

F. Scheduling

1. Appointments/Surgery Give you the Appointment Scheduler. From here you can make appointment, search clients, etc

2. Doctors view each doctor schedule

3. Scheduler Setup for setting up the scheduler

a. Purposes setting up common complaint and duration for appointment, Dental, or Surgery. Items may be:

Delete by highlighting and click button.

Added clicking add fill in reason duration comments for needed then close

b. Setup To set up appointment time and each of the appointment room, Dental, or Surgery.

Initialize Schedule Once all times have been add click

Update Schedule This will up date scheduler once changes have been made. You will be ask to verify date. Click date range. This will erase all appointments currently entered in to the appointment scheduler.

Extend Schedule this will exited the appointment scheduler

Edit This must be click to make changes to the scheduler

Close to exit

G. Business

1. Daily Accounting

a. End of Day Processing- For processing the end of day reports.

a. View Held Checks- List of all held checks.

b. View Invoices- View invoice for day.

c. Deposit Slip- Print deposit slip for select day for current day

d. Print Daybook- Print daybook for select day

e. Daybook Report-

f. Redo Daily- Redo daybook.

g. Current Total- Print current total for current day. Best to do be for Process daily, so any change can be make before invoice are arcived

h. Process Daily- Process completed invoice pre day.

i. Process Cash- Process only cash for the day

j. Close- Return for BWC window

b. Daily Invoice Access

a. Delete Visit- Highlight Vist Number and click Delete.

b. Recover Arrival- To restore arrival

c. Calculate-

d. Drug Label- Print drug label

e. Billing- Account Billing window

f. Printing Receipt- Print a receipt for highlight invoice

g. Edit invoice- To Edit invoice

h. Close- Return to BWC windo

c. Invoice for Today- Show only the invoice for current day

d. Balance Cash Drawer- Give you the End of Day Processing

e. Audit- Give you the Invoice Audit window

f. Access Arrival- Status of
Arrival

2. Invoice access

a. Access by Client- Located client and access invoice.

b. Access By Visit Type visit number and access invoice.

3. Legal archive Access only with special access code.

a. By Client

b. By Visit

4. Contacts For use for business contact.

a. By Name

b. By Company

c. Add activity

d. Activity Summary

5. Clients-

Add Activity- Clients & Pet window

a. Delete Client- For deleting client. Only use if a client has been duplicated.

b. Modify Client- Client Information window any change to the client information can be done.

1. Activity Summary-

2. Activity-

3. Delete Number-

4. Add Number-

5. Endedit

6. OK

c. Add New Client- Adding a client. Client information window.

d. Sales- List of sale for the select client. Procedures- Drugs- Stock

i. Visit Access- My access information about any visits. Highlight visit number and click

ii. Print Receipt- Highlight visit number and print a reciept

iii. Clear Refill- clear refill

iv. Drug Label- Make a drug label

v. Refill Prescription- refill a prescription.

vi. Close- Back to Clients & Animal window

d. Report- highlight a pet click ok and you will get the Summary Report Generator window. You my then print any of the reports.

f. Delete Animal- Delete a pet. Use only if a duplicated pet.

g. Modify Animal- Select a pet and click. This will give you the Pet Modification window. Listing the Pet Name, Species, Breed, Color, DOB, Sex. There are eight tabs in the center of the window and four buttons at the bottom.

i. Main Data- List Vaccination, dates done, length, date due, Contact.

1. Delete Vaccination- Hightlight vaccination click delete vaccintion then select Yes or No

2. Add Vaccination- click add vaccination selecting Vaccination window click arrow and list at vaccination select vaccination and then length of vaccination then click ok

3. Delete Lab Test- hightlight lab test click delete lat test

4. Add Lab Test click add lab test Test Lookup window select test and click ok current date will appear in the run column this can be change by click date and enter new date.

5. Status- This is the status of the pet Alive, deceased, gave away, lost, and moved. It is best to us this than to delete pets.

ii. Misc Data- List

1. Comments

2. Abnormalities

3. Personality

4. Microchip Numbers

5. License Date

6. License Number

7. DOB

iii. History- Basic History on the pet

iv. Pictures- Picture of the pet.

v. Objects/Data-

vi. Wt Chart- Show weight graph

vii. Feed Guide- Feeding information

viii. Owners- information if the pet is owned by more than on owner and if the bill is to be divided.

ix. Report Give you the Summary Report Generator.

x. Kennel Profile- Give you information on the pet being kenneled Medication-Diet-Special Instruction - Belongings - Temperament of pet.

xi. Edit- click to edit information

xii. Ok- Take you back to the Clients & Animal window.

h. Add Animal- Give you the Pet Modification window

i. Close- Back to the arrivals window

b. Activity Summary-

6. Boarding Fees-

7. Reminders/Letters

a. Vaccinations

i. Reminders- For sending vaccination reminders. You may select First, Second, Third, or Fourth. Select Date Criteria and OK

ii. Calls

b. Dental Reminders- Reminder for dental

c. Geriatric Reminders- Reminder for Geriatric

d. New Client Letters- Letters for new clients

e. Referral Letters- Letters for referral

f. Birthdays- Letters for birthday

g. Desex Reminders- Reminder for desexing

h. Sympathy List-

i. Promotional Letters- Promotional letter

i. Geriatric

ii. Dental

j. Reminders Layout

8. Report Layout- Setup the layout of select reports. Sugery OLE, Surgery Cons, Boarding, Scratch/Release, or Credit App.

9. Accounts Receivable

a. Data Entry

b. Processing

c. Summary

d. Billing Alerts

e. Billing Alerts List

10. Accounts Payable

a. Data Entry

b. Payment Due

11. Cash Journal

a. Transactions

b. Automatic Transactions

c. Reconcile Account

d. Accounts

e. Budget Categories

f. Payees

g. Reports

h. Accountant Cash Journal

12. General Journal

a. General Journal

b. Accounts

c. Companies

d. Business Accounts

e. Reports

f. Accounting Archive

g. Archive Access Journal

13. Employees

a. Information- Employee Information window.

a. Employee report- Print an Employee information Report.

b. Insert New Employee- Add a new employee

c. Information- Show you employee information

d. Close- returned to BWC window

b. Task Lists- List task for an employee

a. Task Item-

i. Report- Print report of task

ii. Add New Item- Add specific task. Fill in white area-

iii. Delete- Delete hightlighted item

iv. Modify- Modify list

v. OK- Back to Employee Task List window

b. Close- Back to BWC window

c. Weekly hours-

a. Audit Table- Audit Table

b. Summary- Summary Table

c. Hours- Highlight employee will show you hours and print a summary.

d. Vacation Hours- Highlight employee

i. Delete Item- Delete highlighted item

ii. Add Hours-

iii. Edit- Edit

iv. OK- Back to Employee Hours

e. Work Hours- Show employee hours

i. Delete Item- Delete item

ii. Undo- Undo

iii. Add Hours- Click a calendar will appear pick date. Fill in hour in white area

iv. Edit- Edit

v. Close- Back to Employee Hours

f. Close- Back to BWC window

d. Schedules

e. Payroll-

a. Undo Last Payroll-

b. Payroll Setup-

c. Process Hours-

d. Process Payroll-

e. Report Summaries-

f. Edit by Item-

g. Close- Back to BWC window

f. Annual Payroll

14. Reports And Analysis

H. Window

1. Undo

2. Cut

3. Copy

4. Paste

5. Next Window

6. Previous Window

7. Cascade Tile

I. Utilities

1. Time clock- Each employee double click on their name and then enter then password and ok and are sign in for the day. To sign out double click on name they will then be ask if they have complete their day if not click no and click on why they are leaving. Repeat when return and then again at end a day.

2. Reminders- Reminder list.

a. Open Alert

b. Remind Date-Today

c. Delete Reminder

d. Add Reminder

e. Modify Reminder

f. Close

3. Employee Reminders- Add reminder for employee

4. Notes- Add notes

5. Secure Area

6. To do Lists-

a. Client-

a. Report-

b. Add New Item- Add a new item

c. Delete- delete an item

d. Modify- Modify an item

e. Close- Close.

b. QuickVet-

7. Messaging- For adding message

a. Create- Create a message window

b. Setup- Message system window

c. Log- Message Log window

8. Activities-

a. Add Activity Type- List activity type you may delete, add, or edit.

b. Client Summary- Client Activities window.

c. Contact summary- Contact window.

9. Printer Assignment- For assigning printer.

10. Printer Setup- For setup printer

11. System-

A. Setup-

B. Reminder Alert- Give you the Reminder and Alerts window. You can then add reminder for Accounts Receivable, Billing Alerts, Inventory Check, Reminders Check

C. Reminder Layout- Setting up reminder that are to be mailed. There are Vax, 2nd Vax, Rabbit Vax, Dental, Geriatric, New Clients, Birthday, Desex, and Referral.

D. Resource- DynArray

E. Data Access- Data Access window.

F. Adminatration- System Administration.

G. Users- Access Table window.

H. Locks- Select File window.

I. Update Data- Update window.

J. Field Update- Field update window.

K. Table Analysis- Table Analysis.

L. Proformas- Proformas window.

12. Quick Help- Quick Help

13. Calendar- Calendar

14. Calculator- For use as a calcutator.

15. Solitaire- Game

16. Pinball- Game

17. Transfer- Transfering to a different employee.

18. Exit- to Window