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Animal Hospital

Management System

World Class Veterinary Technology with Onsite Support

BWCi Animal Hospital Management System

Procedures

Procedures Price List

Add/Modify Procedures

Procedure Details

Invoice Note

Screen Note

Consumables

Super Items


Procedures Price List

1. Go to HOSPITAL-> PRICE.
2. Click on the PROCEDURES Tab on the Price List Screen.
3. You will have available a listing for all standard procedures that have been entered into the system with code, animal size (if needed), description and price.  You can scroll down the list by using the scroll bar to the right or you can enter the CODE #  in the area at the bottom to view a specific procedure.
4. Press CLOSE to leave this Screen.


Add/Modify Procedures

1. Go to HOSPITAL-> DATA ENTRY -> PROCEDURES.
2. Procedure Entry Screen appears.  (To MODIFY - search for a current procedure for modification enter the code and LOCATE  or  scroll down through the procedures until you can select the yellow highlighted field for the appropriate code. Click once and the information on this drug will be available for editing.  Click OK to end the process after the change)
3. To add a new procedure, press the ADD NEW PROCEDURE button on the lower right.  You will be asked if the price of this procedure depends on the weight/size of animal.  
If it is the same price for all animals, press NO and the new code entry request will appear, enter the code and this will return you to the Procedures Detail Screen to complete the new procedure.  If the price is varied depending upon the size or weight, press YES.  A WEIGHT DETAILS screen will appear and you will enter the new code, new description and cost for each weight category.  Press OK and procedure Entry Form will be partially filled.
4. You are now at the Procedure Detail Screen where there are blue tabbed areas for additional activity:
Procedure Details, Invoice Note, Screen Note, Consumables, Procedure Components.


Procedure Details

1. After completing the above Add Procedures process, you should be at the Procedure Entry Screen.  Be sure that PROCEDURES DETAILS Tab is the active file (click on it once).  If you have not yet entered a description, enter it in the appropriate field.  You can enter a price, total, category, any taxes or percentage for taxes, cost reference, critical mass, and travel sheet order.
2. You can Activate this procedure as a billable item or set the action as you need (on the right ).  For example: you can set the action to BUY (the default) to indicate that the procedure simply charges a fee.  OR you can select any of the seven options listed and the fee plus additional activity will always be activated when this procedure is performed.
3. You may also use this new procedure to update a date/field in the pets records for up to 3 specific fields.  For example: If this new procedure is a new type of vaccination that would require a repeat vax in a year, that update can be planned to occur every time this procedure is performed.
4. You may also specify a document to be printed when this procedure is used.  Enter the Document Number in the highlighted area and it will always be generated whenever this procedure is performed.  NOTE:  If this is a new document to go with this new procedure, you must go to HOSPITAL->PETCARE DOCUMENTS to add the new document, before it will be accepted with this procedure.
5.  Press OK to end the New Procedure Details and Press CLOSE to end Procedures  OR you can continue with additional activity associated with this new procedure:  Invoice Note, Screen Note, Consumables, Procedure Components.


Invoice Note

1. Press INVOICE NOTE tab.  Invoice Note is used to enter messages that would automatically be printed on an invoice whenever the procedure is performed.  Fill fields as needed.  NOTE: Example - "No Solid Food for 8 hours after surgery" would be printed on invoice.
2.  Press OK to end the Invoice Note Screen and Press CLOSE to end Procedures  OR you can continue with additional activity associated with this new procedure:  Screen Note, Consumables, Procedure Components.


Screen Note

1. Press SCREEN NOTE tab.  SCREEN Note is used to enter messages that would automatically be visible on staff computer screen whenever the procedure is performed.   Fill fields as needed.  NOTE: Example - "Provide gauze pads to client" would be visible on the departure screen to ensure that the item is provided to the client.
2.  Press OK to end the Screen Note area and Press CLOSE to end Procedures  OR you can continue with additional activity associated with this new procedure:  Consumables, Procedure Components.


Consumables 

1. Press CONSUMABLES tab.  Consumables is used to deplete the inventory of pharmaceuticals and stock that are used whenever the procedure is performed.  Fill fields as needed.  NOTE: This will deplete a standard amount of pharmaceuticals and stock -- additional amounts over the norm should be handled separately.
2.  Press OK to end the Consumables Screen and Press CLOSE to end Procedures  OR you can continue with additional activity associated with this new procedure:    Procedure Components.


Super Items

1. Press SUPER ITEMS tab.  SUPER ITEMS is used to enter individual procedures/drugs/stock that comprise the complete Super Procedure.  Enter the specific steps or components of a complete procedure to make these steps the "standards" acknowledged by your office.
2.  Press OK to end the SUPER ITEMS Screen and Press CLOSE to end Procedures  OR you can continue with additional activity associated with this new procedure:  Procedure Details, Invoice Note, Screen Note, Consumables, Procedure Components.