Animal Hospital
Management System
World Class Veterinary Technology with Onsite Support
1.
Go to HOSPITAL-> DATA ENTRY -> PHARMACY.
2.Pharmaceutical
Inventory Screen appears. To search for a current item
for modification enter the code and LOCATE or
scroll down through the items until you can select the
yellow highlighted field for the appropriate code. Click on
the highlighted item and its information will appear on the
stock screen awaiting modification. Edit as
needed and accept changes to conclude the modification.
3. To enter a new item, press the ADD NEW DRUG button on the
lower right.
4. You will be asked if you know the item
number or will scan a barcode. Press YES to enter the
number, scan the barcode if you have this capability.
Press NO to take the next system-generated number on file.
5. The Drug Inventory Screen will appear where there
are blue tabbed areas for additional activity:
Details,
Suppliers, Invoice Note, Screen
Note, Composition, Lots, Quantity Pricing,
Instructions.
1. After completing the
above Add New Item process, you should be at the Drug
Entry Screen. Be sure that Details Tab is the active
file (click on it once). The area next to ITEM NAME will be
highlighted in black awaiting entry. Type in the name
and use the tab key to move about the page filling in
information. You can enter your costs, tax rate,
desired mark up to calculate the fee to be charged.
You can enter quantities on hand and a number at which you
will be prompted to reorder. You can differentiate
between units by which you stock an item and units by which
you dispense them, as well as calculate cost by unit and fee
for dispensing. You can also include comments and a
date.
2. Press OK to end the New Item Details and
the Drug Inventory List will appear with all items
listed including the one that has just been entered.
Press CLOSE to end Drug Entry. OR you can
continue with additional activity associated with this new
item: Details, Suppliers, Invoice Note,
Screen Note, Composition, Lots, Quantity
Pricing, Instructions.
1. Press SUPPLIER Tab
to view the supplier screen. In this screen you can
enter supplier information about the new item. You can
set this supplier as the Primary vendor. You can enter
vendor name, vendor number, manufacturer, cost, list price,
mark up and order number. You can view several
suppliers for this item and add or delete as desired.
2. Once information is completed, press OK to end process or
move to another blue tab: Details, Suppliers,
Invoice Note, Screen Note, Composition, Lots,
Quantity Pricing, Instructions.
1. Press
INVOICE NOTE tab. Invoice Note is used to enter
messages that would automatically be printed on an invoice
whenever this item is sold. Fill fields as needed.
NOTE: Example - "Take with plenty of water." would be
printed on invoice.
2. Press OK to end the Invoice
Note Screen and Press CLOSE to end New Item process OR
you can continue with additional activity associated with
this item: Details, Suppliers,
Invoice Note, Screen Note, Composition, Lots,
Quantity Pricing, Instructions.
1.
Press SCREEN NOTE tab. SCREEN Note is used to enter
messages that would automatically be visible on staff
computer screen whenever the item is sold. Fill
fields as needed. NOTE: Example - "Provide gauze pads
to client" would be visible on the departure screen to
ensure that the item is provided to the client.
2.
Press OK to end the Screen Note area and Press CLOSE to end
Drug Inventory OR you can continue with additional
activity associated with this drug: Details,
Suppliers, Invoice Note, Screen
Note, Composition, Lots, Quantity Pricing,
Instructions.
1. Press COMPOSITION/RECIPE tab. COMPOSITION/RECIPE
is used to document the components/ingredients for the drug,
or the recipe to make the drug or medication.
Fill fields as needed. NOTE: This Composition may be
printed on the drug label or other reports as desired.
2.
Press OK to end the COMPOSITION/RECIPE area and Press CLOSE
to end Drug Inventory OR you can continue with
additional activity associated with this drug:
Details, Suppliers, Invoice Note, Screen
Note, Composition, Lots, Quantity Pricing,
Instructions.
1. Press LOTS tab
to view this area. This screen allows bulk purchasing
above the unit cost rate listed with the drug item
definition. Fill in as needed.
2. Press OK to
end the Lots Screen and Press CLOSE to end Drug Inventory
OR you can continue with additional activity associated with
this new procedure: Details,
Suppliers, Invoice Note, Screen
Note, Composition, Lots, Quantity Pricing,
Instructions.
1. Press Quantity Pricing tab. Quantity Pricing allows
you to resell in bulk and still allow for a mark-up.
This mark-up is generally smaller than individual purchases.
Complete this area where bulk purchases will allow for a
discounted per unit cost to the client.
2. Press OK
to end the Quantity Pricing and Press CLOSE to
end Pharmaceuticals OR you can continue with additional
activity associated with this new procedure: Details,
Suppliers, Invoice Note, Screen
Note, Composition, Lots, Quantity Pricing,
Instructions.
1. To prepare label instructions for this drug, select ADD
and choose a species (Canine, Feline, etc).
2.
Choose either ADMINISTERED or DISPENSED.
3. Choose
UNIT/DOSAGE.
4. Choose Dosage (BID, SID,etc) from
drop-down menu.
5. Choose location (eye, ear, etc) from
drop-down menu.
6. Once complete, this is the information
that will appear of the RX label and it can only be provided
for the species chosen. Type any extra comments
specific for this item (e.g. "Shake well").
7. Select OK
to complete the process and Press CLOSE to end
Pharmaceuticals OR you can continue with additional activity
associated with this new procedure: Details,
Suppliers, Invoice Note, Screen
Note, Composition, Lots, Quantity Pricing,
Instructions.