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Animal Hospital

Management System

World Class Veterinary Technology with Onsite Support

BWCi Animal Hospital Management System

Pharmacy

Modify a Drug or Add a Drug

Drug Details

Suppliers

Invoice Note

Screen Note

Composition

Lots

Quantity Pricing

Instructions


Add or Modify a Drug

1. Go to HOSPITAL-> DATA ENTRY -> PHARMACY.
2.Pharmaceutical Inventory Screen appears.  To search for a current item for modification enter the code and LOCATE  or  scroll down through the items until you can select the yellow highlighted field for the appropriate code. Click on the highlighted item and its information will appear on the stock screen awaiting modification.  Edit  as needed and accept changes to conclude the modification.
3. To enter a new item, press the ADD NEW DRUG button on the lower right.
4. You will be asked if you know the item number or will scan a barcode. Press YES to enter the number, scan the barcode if you have this capability.  Press NO to take the next system-generated number on file.
5. The Drug Inventory  Screen will appear where there are blue tabbed areas for additional activity:
Details,  Suppliers,  Invoice Note,  Screen Note,  Composition,  Lots,  Quantity Pricing, Instructions.


Drug Details

1. After completing the above Add New Item process, you should be at the Drug  Entry Screen.  Be sure that Details Tab is the active file (click on it once). The area next to ITEM NAME will be highlighted in black awaiting entry.  Type in the name and use the tab key to move about the page filling in information.  You can enter your costs, tax rate, desired mark up to calculate the fee to be charged.  You can enter quantities on hand and a number at which you will be prompted to reorder.  You can differentiate between units by which you stock an item and units by which you dispense them, as well as calculate cost by unit and fee for dispensing.  You can also include comments and a date.  
2.  Press OK to end the New Item Details and the Drug  Inventory List will appear with all items listed including the one that has just been entered.  Press CLOSE to end Drug  Entry.  OR you can continue with additional activity associated with this new item:  Details,  Suppliers,  Invoice Note,  Screen Note,  Composition,  Lots,  Quantity Pricing, Instructions.


Suppliers

1. Press SUPPLIER Tab to view the supplier screen.  In this screen you can enter supplier information about the new item.  You can set this supplier as the Primary vendor.  You can enter vendor name, vendor number, manufacturer, cost, list price, mark up and order number.  You can view several suppliers for this item and add or delete as desired.  
2. Once information is completed, press OK to end process or move to another blue tab: Details,  Suppliers,  Invoice Note,  Screen Note,  Composition,  Lots,  Quantity Pricing, Instructions.


Invoice Note

1. Press INVOICE NOTE tab.  Invoice Note is used to enter messages that would automatically be printed on an invoice whenever this item is sold.  Fill fields as needed.  NOTE: Example - "Take with plenty of water." would be printed on invoice.
2.  Press OK to end the Invoice Note Screen and Press CLOSE to end New Item process  OR you can continue with additional activity associated with this  item:  Details,  Suppliers,  Invoice Note,  Screen Note,  Composition,  Lots,  Quantity Pricing, Instructions.


Screen Note 

1. Press SCREEN NOTE tab.  SCREEN Note is used to enter messages that would automatically be visible on staff computer screen whenever the item is sold.   Fill fields as needed.  NOTE: Example - "Provide gauze pads to client" would be visible on the departure screen to ensure that the item is provided to the client.
2.  Press OK to end the Screen Note area and Press CLOSE to end Drug Inventory  OR you can continue with additional activity associated with this drug:  Details,  Suppliers,  Invoice Note,  Screen Note,  Composition,  Lots,  Quantity Pricing, Instructions.


Composition/Recipe

1. Press COMPOSITION/RECIPE tab.  COMPOSITION/RECIPE is used to document the components/ingredients for the drug, or the recipe to make the drug or medication.   Fill fields as needed.  NOTE: This Composition may be printed on the drug label or other reports as desired.
2.  Press OK to end the COMPOSITION/RECIPE area and Press CLOSE to end Drug Inventory  OR you can continue with additional activity associated with this drug:  Details,  Suppliers,  Invoice Note,  Screen Note,  Composition,  Lots,  Quantity Pricing, Instructions.


Lots

1. Press LOTS tab to view this area.  This screen allows bulk purchasing above the unit cost rate listed with the drug item definition.  Fill in as needed.
2.  Press OK to end the Lots Screen and Press CLOSE to end Drug Inventory   OR you can continue with additional activity associated with this new procedure:    Details,  Suppliers,  Invoice Note,  Screen Note,  Composition,  Lots,  Quantity Pricing, Instructions.


Quantity Pricing

1. Press Quantity Pricing tab.  Quantity Pricing allows you to resell in bulk and still allow for a mark-up.  This mark-up is generally smaller than individual purchases.  Complete this area where bulk purchases will allow for a discounted per unit cost to the client.
2.  Press OK to end the  Quantity Pricing  and Press CLOSE to end Pharmaceuticals OR you can continue with additional activity associated with this new procedure:  Details,  Suppliers,  Invoice Note,  Screen Note,  Composition,  Lots,  Quantity Pricing, Instructions.


Instructions

1. To prepare label instructions for this drug, select ADD and choose a species (Canine, Feline, etc). 
2. Choose either ADMINISTERED or DISPENSED.
3. Choose UNIT/DOSAGE.
4. Choose Dosage (BID, SID,etc) from drop-down menu.
5. Choose location (eye, ear, etc) from drop-down menu.
6. Once complete, this is the information that will appear of the RX label and it can only be provided for the species chosen.  Type any extra comments specific for this item (e.g. "Shake well").
7. Select OK to complete the process and Press CLOSE to end Pharmaceuticals OR you can continue with additional activity associated with this new procedure:  Details,  Suppliers,  Invoice Note,  Screen Note,  Composition,  Lots,  Quantity Pricing, Instructions.