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Animal Hospital

Management System

World Class Veterinary Technology with Onsite Support

BWCi Animal Hospital Management System

Business Day - Begin and End of Day

Business Day - Begin & End

Creating Billable Categories for the Daybook

Beginning of the Business Day

End of the Business Day


Creating Billable Categories for the Daybook

1. When the management system is first installed, go to HOSPITAL->LISTS->ACCOUNT RECEIVABLE CATEGORIES. 

2. Update the initial list of categories (e.g. Vaccinations, Medicine, Spays, Neuters).

3. Now when you create each billable (procedure, drug, merchandise), you will specify which Accounts Receivable Category each billable belongs. When End-of-Day Processing is performed, you will get a daily snapshot of the revenue sources.


Beginning of the Business Day

1. If you wish to use the Daily Accounting, go to BUSINESS->DAYBOOK. Daily Income Accounting allows the clinic to enter the initial cash drawer amounts and track the types of revenue. At the end of the day, you can verify the totals received and reconcile the cash drawer.

2. Press the PROCESS CASH button which will bring up the Daily Cash Drawer Form.

3. Press the START OF DAY button and enter the actual totals for each field.  You are now ready to use the Cash Journal.


End of the Business Day

End-of-Day Processing should be performed at the end of each day when visits and or income occurs. This procedure archives the day's invoices, totaling the various types of revenue and categorizing the totals by business accounts.  When the management system is first installed, go to Hospital->Lists->Account Receivable Categories.  Update the initial list of categories (e.g. Vaccinations, Medicine, Spays, Neuters).  Now when you create each billable (procedure, drug, merchandise), you will specify which AR category each billable belongs.  When End-of-Day Processing is performed, you will get a daily snapshot of the revenue sources.

1. At the end of the day, go to BUSINESS->DAYBOOK->END OF DAY PROCESSING.

2. Press PROCESS DAILY to process the Invoices

3. Press the PROCESS CASH  which will bring up the Daily Cash Drawer form.

4. Press the END OF DAY  and enter the actual totals for each field.

5. At the end, the form will show the difference between actual and expected totals. If you want a report printed, press the REPORT.