Wishing that there was a better appointment scheduler...
With the Enhanced Appointment Scheduler (EASe), you have found it! The
EASe can handle appointments for single-doctor practices to veterinary
medical centers with over 400 doctors! The EASe is in use by one of the
largest veterinary practices in the world, and continues to provide
innovative functions, improving efficiency and doctor-client communications!
To organize the EASe, doctors can be grouped in teams, color-coordinated
with letter designations. Appointments are color-classified to types. A
Free-Style Appointment is available, linked to the date, to enter any
information that doesn’t fit in the standard schedule. Appointments can be
“bumped” to a Bump List, for call backs and rescheduling. A “read-only”
version of the EASe is available to users with limited authority, to allow
only viewing of the appointment schedule.
A complete Doctor Rotation Module is provided, to organize rotations,
superivsors, actions, block-out periods, vactions and so much more. This
contiguous module can hold all rotations, both historically, and as far in
the future as necessary. For teaching hospitals, the EASe includes Internet
Rotations Templates, which will apply the interns to the appropriate
services, fully adaptable to your needs. Only the current rotations are
presented on the EASe.
Ask about the Auto-Select Feature and how it controls even distribution of
appointments over selected doctors. The staff can click on the Doctors at
the top of the EASe to get fully detailed information on that doctor, so
only appropriate appointments are made.
The Enhanced Appointment Scheduler....
manages appointments for any practice, from 1 doctor to 400 doctors!
Many offices use the scheduler as the point of entry for all activity!
Double-clicking on an appointment will bring up this details form, to
edit any information in the appointment. The type of appointment can be
specified simply by checking the appropriate box, and this will also
determine the color, to aid in recognizing the importance. Both the
appointment type (Fit In, Requested Doctor, etc.) and coorsponding color are
completely customized by the practice!
The CLIENTS tab gives full access to all clients, and their pets. Adding
a new client or animal is simple, just click on the appropriate button. To
aid the user, basic instructions are provided on the form.
The EASe can also be used as the point of entry for all activities in the
Reception Area, since the user can easily access appointments and walk-ins!
This Appointment Scheduler is presently designed for up to 300 doctor
schedules, over 30 services, and unlimited doctor rotations. It's
design can accommodate larger schedules, for future needs!
With Doctor Rotations, customized rotations for each schedule can be
entered and maintained, with structured assignment of supervisors, teams,
and non-appointment time.
Clients are attached to appointments, to allow quick arrival processing.
The information gathered during the appointment scheduling follows the
visit, to maintain information continuity for the doctor.
Multiple patients can be scheduled with a single appointment.
Appointment Confirmation is integrated in the EAS, including analysis
related to confirmations, missed appointments, non-appointment time vs.
appointment time at the doctor and service level, etc.
Click here to look at a
sample schedule, highlighting its visual organization!
Click here to see an
individual appointment in the EAS!
Click here to see the Client
Access within the EAS!
Functions that Help Your Practice Succeed
Auto Schedule Selection—With our hospitals that have over 30
doctors, the distribution and scheduling of appointments becomes a concern,
both for production and for intern experience. The AHMS now incorporates a percentage calculation in the Enhanced
Appointment Scheduler, so if a client requests a standard appointment for a
specific date, the user clicks AUTO SCHEDULE. The AHMS automatically presents the Doctor with the lowest percentage
of appointments, thus maintaining a consistent distribution of appointments. This feature demonstrates our reaction to the ongoing concerns of a
large hospital with their scheduling methods. Now implemented, there is a controlled, consistent production from
their doctors and interns!